Truro Swordfish

Responsible for all aspects of running the team. Represents team to the NVSL. Attends NVSL meetings and is point of contact for Saturday meets. Works closely with Data Coordinator and coaches recording swimmers' times and creating meet sheets.

The home team provides one announcer. They work along with the referee to make sure the meet runs smoothly. They make sure warm ups start and end on time. During A meets, they will announce the name of every swimmer. Periodically they will report results of races if time is available.

The home team provides the Chief Timer and the visiting team provides an Assistant Chief Timer. This individual is responsible for all the timers at the swim meet. They fill in if a timer has a problem with their watch. They make sure that all the time cards are collected and properly filled out at the end of each race, and sent to the scorer’s table. This individual is responsible for handing out stop watches to the timers and collecting them at the end of the meet.

Each meet we provide one or two individuals in this position. They receive swimmers from each team area prior to each event, organize the swimmers by lane, and make sure they make it to the correct end of the pool to start the race. As you can imagine, organizing 12 eight and under boys and girls can take a lot of patience.

This person has responsibilities during the meet and during the week. During the meet, they enter results into the computer and tally the score. During the week, this person assists the coach in creating the line-up and communicates with the other team’s data coordinator to create a meet sheet.

Works with volunteers on training requirements, recertification, clinics and scheduling for the season. 

Responsible for all financial aspects of the swim team including budget, payroll, recording and processing revenue and expenses, reconciliation of the monthly bank statement. and preparation and presentation of annual financial statements to the Truro Board of Directors.

This individual will help the Team Data Coordinator work with the table workers and enter results into the computer during meets.

After the individual events are over during the A meets, relays begin.  Relay Take Off Judges make sure that when a child leaves the wall, the previous child has touched. You will receive a brief training session from the Referee during the meet.  

There is one runner provided by the home team. The runner receives the time cards from the chief timer and makes sure the time cards make it to the scorers table.

Each team provides 9 timers. Each lane will have 3 timers (mixed between the two teams). They are responsible for starting the watch when the starter goes off, and stop the watch when any part of the swimmer touches the wall. They make no decisions regarding legal swimming or not. They also fill out the time card and hand it to the chief or assistant chief timer.

Receive the time cards from the runner. They determine the place order for each event and submit the results to the data coordinator for scoring. They help verify the score. The table workers also are responsible for creating ribbons for each event.

Each team provides at least one marshal at all meets (including divisional meets). This person wears the “orange vest of authority” and ensures that swimmers are in the appropriate location, noise is kept to a minimum, monitors warm ups, and generally acts as a parent to make sure everyone behaves.

These individuals are responsible for the concessions stand at home swim meets. It is an important job as it is one of the main methods to generate income for the swim team and allows us to pay for many things.  This is a great job to share with a friend!

We are always able to get people to volunteer to shop if you give them a list, and we have plenty of volunteers to work during the meets, but we need someone to take leadership role. 

In charge of the snow cone machine at concessions.  

They assist the Concessions Chair(s) with shopping, set up, clean up, and sales. Every effort is made to ensure concession workers see their child race.

The Truro swim team wouldn't be the same without parents volunteering to organize social activities! We need volunteers to head the individual events and have assigned events by age group.

Each age group will be assigned a social event. Please work together to plan the event.

Your age group can trade with another, have one (1) person or a group plan the event. If your age group does not plan it then the event will not occur. Please reach out to the swim reps for clear directions of event responsibilities.

Order end-of-season awards and trophies. 

Donut Friday is a team favorite!  This volunteer is responsible for ordering, picking up and distributing the donuts each Friday to the team after morning practices. 

Set up and maintain a file system to be kept in the guards office for each family to store ribbons and other materials.

Work with our current sponsors and help solicit new sponsors. Parents are always welcome to come up with fun and interesting fundraising ideas for the team.

This team of parents takes amazing photos during the meets and swim team activities and uploads them to a website for the rest of the team to download. 

This volunteer is responsible for the coordination of the team picture day including coordinating with the photographer and dive team, ordering the bagels, overseeing the event including setup and cleanup, ensuring all the required pictures take place (including the coaches picture), ordering any extra items (including coaches gifts and sponsor plaques), and distributing the orders once they arrive. 

This volunteer will coordinate all aspects of senior day including obtaining bios from the graduating seniors, ordering senior gifts and bringing flowers and balloons to the senior day meet. Senior Day is TBD